
In today’s digital age, network security is more important than ever.
That is equally as important in a co-working space.
In a world where thousands of workers, including lawyers, use public or shared WiFi or high-speed internet connections in their co-working spaces, law firms have good reason to worry about whether they are using a secure network in shared workspaces.
Using a shared legal workspace makes financial sense if you run a small law firm or are a solo practitioner. But it’s important to ensure network security in your shared legal workspace.
If your law firm operates in a shared workspace, here are several steps you can take to ensure that your data is secure.
Use Strong Passwords
Strong passwords are one of the simplest but most effective ways to protect your network security in your shared legal workspace.
Passwords should be at least eight characters long and include a unique mix of uppercase and lowercase letters, numbers, and special characters.
Make sure that your passwords do not contain your username, and consider using a passphrase instead of just a single word.
Implement Multi-factor Authentication
Multi-factor authentication adds an extra layer of security if you use a shared network.
Multi-factor authentication requires a password and a second form of identification when you sign into your accounts.
This might be a fingerprint scan on your phone, a security token, or a text message verification code.
Multi-factor authentication can significantly reduce the risk of unauthorized access to your accounts.
Keep Software Updated
Software updates often include critical security patches that can protect your network from known vulnerabilities.
Keep your software up-to-date, including your operating system, antivirus software, and any other software you use to manage your network. Network vulnerabilities are everywhere!
Encrypt Your Data
Encrypting documents, emails, or other data offers strong protection. Encryption converts data into code that can only be deciphered with a specific key or password.
This can help protect your data from unauthorized access or theft.
Using a virtual private network (VPN) can further bolster your security. A VPN creates a separate, secure network over a shared one.
These two options can make the transmission of your data doubly secure.
Limit Network Access
Be selective in granting network access to other people. Giving many people your network information increases the chances of it becoming compromised.
You may also set up separate user accounts with different access levels or implement access controls such as firewalls or network segmentation.
Train Your Employees
Your employees can be your greatest asset or your most significant vulnerability when it comes to network security.
Make sure you provide regular training on network security best practices.
This should include how to recognize and avoid phishing scams, how to create strong passwords, and how to avoid downloading malware or other malicious software.
If you are a solo practitioner or a small firm, you need a comfortable and secure workplace.
At Mesilla Legal Center, we have a variety of office spaces available with amenities for legal practices like yours.
Our rooms are ideal for connecting with clients, hosting meetings, preparing for trials, conducting depositions, and preparing witnesses for court.
Contact us to reserve your space or for more information.